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Design review meeting template

A structured agenda for running effective design reviews that produce actionable feedback without derailing into bikeshedding.

Ingredients

  • Shared Figma file or Loom walkthrough (pre-read required)
  • Problem statement and success criteria (1 slide max)
  • Decision log from prior reviews
  • Timer — 45 minutes hard stop

Agenda

  1. 1Context (5 min). Presenter recaps the problem, constraints, and what feedback they need.
  2. 2Silent review (10 min). Everyone explores the design and writes comments. No talking.
  3. 3Discussion (20 min). Facilitator walks through themes. Presenter listens, does not defend.
  4. 4Decisions (10 min). Capture what changes, what ships as-is, and next review date.

Ground rules

  • • Critique the work, not the designer.
  • • Frame feedback as observations, not commands.
  • • If you can't articulate why, hold the comment.
  • • Decisions go in the log — no re-litigating next week.
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